Ultimate Guide to Get Epay Pay Stubs and W2s For a Current and Former Employee

Epay System is an American human resource and capital management company providing complete systems to different business entities and corporations. Some of the notable clients of Epay Systems include PwC, Colgate Palmolive Company, U.S. Bancorp, LexisNexis and many other companies of national and international reputations.

The solutions provided by Epay Systems include human capital management, workforce management, and compliance for different industries across the world. The top competitors of Epay include Workday, Oracle HCM, SAP HCM, PageUP, etc. However, the company has been able to secure a good market share against the competitors.

The company provides its services to over 400 companies in the United States and has its headquarters in Rolling Meadows, Illinois. Whether you’re an employee of Epay Systems or one of the companies to which Epay provides a solution, you will be interested in knowing how to access your paycheck stubs and tax forms.

We have created an ultimate guide on how to get Epay pay stubs as a current or former employee of the company. We will also guide on how the company’s clients can give access to HR solutions to their employees. So let’s get into it.

What Is Epay Pay Stub?

A pay stub is a document that employers provide their employees along with the paycheck. The paycheck stub is a kind of documentary evidence containing information about the gross wages/salary, bonuses, deductions, contributions, and net pay of every employee.

Every employer issues monthly paystubs to the employees through email or by hand. Electronic paystubs have been introduced with technological advancement and comprehensive HR solutions. It makes it convenient for employees to access their monthly payslips without any hassle.

Epay System also issues electronic paystubs to its employees via the employee portal and through email as well. Similarly, the companies relying on Epay System for HR solutions also provide paystubs to their employees via Epay login portals.

What Is Epay Form W2?

Form W2, formally known as Wages and Tax Statement, is a tax statement the IRS requires employers to file for every employee receiving $600 or more from him in a tax year. The Form W2 of every employee contains information about employees’ income during a tax year, taxes withheld, annual deductions, net pay, etc.

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Form W2 of the Epay is issued to all the employees before the deadline announced by the IRS. The company uses electronic methods to make Form W2 available in a timely manner. However, the employees can also choose to receive their W2 via mailing address.

How To Get an Epay Paycheck Stub As A Current Or Former Employee?

If you’re an employee of the Epay System, you must be wondering how the human capital management company manages its own employees. So here is what you need to know about getting your paystubs as a current or former employee of the Epay System.

Electronic Paystubs

Since the Epay System was acquired by PrismHR in 2020, both parent and subsidiary employees receive their monthly paycheck stubs electronically. All the company’s employees will automatically receive their monthly paycheck stubs via email.

Besides, the employees can also access their paycheck stubs via the employee portal developed by Epay to facilitate their employees. The online portal allows employees to access their tax statements, monthly payslips, benefits, and other job-related information and statements.

Collect Pay Stubs By Hand

If you have been part of the Epay System in the past and want to access your old paycheck stubs, you might be wondering about the solution.

Like all employers, Epay System also allows its previous employees to contact the payroll or HR department of the company to get their issues resolved. After confirming your ID and work history at Epay System, you can collect your paystubs from the HR or Payroll department of the company.

Receive On Mailing Address

There is yet another universal solution for both current and former employees of Epay System to access their paycheck stubs. The company will dispatch the requested months’ paycheck stubs to the employee’s mailing address. However, you are responsible for ensuring that you have provided the payroll department with an accurate and up-to-date mailing address.

How To Confirm the Pay Stub Accuracy Of Epay Paycheck Stubs?

Whenever you receive an official document, the first thing needed to be done is to check the completeness and accuracy of the document. In the case of Epay pay stubs, you need to check the following information:

  • Personal information, including your employee number/ID, name, address, contact information, etc
  • Payment information like your pay rate, bonus, logged work hours, overtime, etc
  • Taxes and deductions, including, federal, state, and local taxes withheld, and necessary deductions
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What To Do If Pay Check Stubs Are Not Accurate?

What is the solution if you have received an incorrect monthly paycheck stub from the company?

Prompt action needs to be taken to get the paycheck stub corrected from the relevant department. You will contact the HR department or the payroll department of Epay System and explain your problem regarding paycheck stubs or the employee portal.

How To Get Epay Form W2 As A Current Or Former Employee?

To get your paycheck stubs, you can contact the HR department or wait for the relevant department to issue your payslips. What is needed to be done by current or former employees of Epay to access their Form W2 for current or former employees?

The company will fill and issue Form W2 for all the employees, current or former employees, and dispatch them to the mailing addresses provided by the employee. The SSA and IRS require the company to send Form W2 before the 31st of January every year.

You should wait two weeks after 31st of January before taking action to receive your Form W2. Any employee can also contact the IRS to receive the transcripts of previous years’ W2s by paying an amount of fee. Therefore, the former employees of Epay can also file an application with IRS to receive transcripts at their mailing address.

What To Do If Epay System Has Not Sent My Form W2?

If Epay System has not sent Form W2 from the company until mid of February, they should contact the HR or payroll department of the company. Ask them to tell you about the current status of the tax forms.

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If the employer fails to send W2s to the employee, he/she can also contact IRS to receive the transcript of the federal taxes and gross income against a fee. However, the information about local and state taxes will still be needed to be considered for tax filing without W2.

How Can Different Companies’ Employees GetCompanies’heck Stubs And Form W2?

The HR solution of the Epay System also includes providing employers with facilities to manage the workload, salaries, etc. Similarly, the Epay System also offers an employee login portal for customers to get their employees signed in.

Once the employees are signed in, they can get access to their pay benefits, taxes, pay slips, etc., without any hassle. The payroll management software of Epay allows employers to set up recurring earnings & deductions for employees, serve up appropriate tax forms, calculate adjustments, and perform other payroll-related tasks.

 Here is how to login to the Epay employee login for customers of the Epay:

  1. Visit the Epay time & labor portal here.
  2. Enter the company name in the first empty field, and provide login credentials in the empty fields. The company would have provided your user ID.
  3. Click on login, and you will enter the interface of the portal. You can access your relevant tax forms and paycheck stubs to file your taxes easily.

Customer Service of Epay System

If you want to know more about the solutions, systems, and employee login of Epay System, you can reach out to their customer service at the following number or address:

Mailing Address

EPAY Systems, A PrismHR Company
1701 Golf Rd #1-1250
Rolling Meadows, IL 60008-4227
Phone: 877 800 3729


We have discussed everything you need to know about getting your paycheck stubs or W2 Forms from the Epay System as an employee of the company.

Besides, we have also shared how the employees of other companies purchasing solutions from Epay System can access the employee login to get their statements and tax forms. We hope this information will help you access your resources easily.