What are other current assets?

Other current assets are type of categorization of assets. These are residual current assets that have not been specified by the company or regulations or do not meet the criteria of being classified separately.

They are referred to as they are uncommon and insignificant like the current assets as cash, accounts receivables and prepaid expenses. Other current assets are listed under the assets side of firm’s balance sheet. Other current assets are characterized as uncommon or insignificant.

Other current assets are rarely recorded in the financial statements, hence, the net balance in other current assets account is typically small.

Understanding Other Current Assets (OCA)

The major components of assets are either fixed assets or current assets. Fixed assets are non-current assets such as buildings, printers, plant and machinery. These assets have span of more than 1 year and are beneficial in the long run.

On the other hand, current assets are short term assets whose benefits will accrue within 12 months. They are the assets that can be easily sold, utilized, consumed or exhausted in the process of daily operations. Current assets include cash, marketable securities, inventory and prepaid expenses.

Current assets that are not specified or uncommon won’t be categorized under current assets. Instead they will be thrown into residual heading of other current assets. Instead, these assets will be taken to a generic “other” category and would be recognized as other current assets (OCA) on the balance sheet.

Examples of other current assets shall include:

  • Restricted cash or investments
  • Advances paid to employees or suppliers
  • Cash surrender value of life insurance policies
  • Property that is being readied for sale
  • Marketable securities in negligible balance

Special Considerations in case of other current assets

For publicly listed companies, they have to give clear breakdown of other current assets in their quarterly and annual filings. However, they represent no so significant amount of expense. Hence, the companies may chose to ignore showing other current assets separately.

However, OCA would be placed under footnotes to financial statements. Rarely explanations are needed for OCA. However, when needed, the company shall offer the explanations in notes to accounts.

Other current assets are generally assumed to be disposed off within a accounting cycle that would be 12 months. The nature of each OCA needs to be determined. It is important for the management to know about the liquidity of OCA.

If accounts in other current assets in the past year become material in the current year, it may need to be disclosed into major defined current assets accounts. This would slowly create insightful information in the minds of investors.

Formula:

The simple calculation for OCA would be by subtracting from current assets, the current asset accounts as cash & cash equivalents, accounts receivable, marketable securities, inventory, and prepaid expenses.

it is represented as,

OCA = Total Current Assets – Cash & Cash Equivalents – Accounts Receivable – Marketable Securities – Inventory – Prepaid Expenses

Let’s take the example of Sinra Ltd that had recently filed its annual financial statements. The following details about current assets were available

Cash & Cash Equivalents – $ 100,000

Accounts Receivable – $ 200,000

Marketable Securities – $ 30,000

Inventory – $ 160,000

Prepaid Expenses – $ 50,000

Total Current Assets – $ 600,000

The Calculation of OCA can be done as:

DescriptionAmount
Total current assets600,000
Less 
Cash and cash equivalents(100,000)
Accounts receivable(200,000)
Marketable securities(30,000)
Inventory(160,000)
Prepaid expenses(50,000)
Other current assets60,000

When to disclose other current assets separately?

This is tricky thing for the management as well. Most of the times company regulations are clear on what amount of threshold based on percentages, account needs to cross in order to be separately disclosed on the balance sheet.

It is industry practice however that if other current assets are more than 10% of current assets, they need to be shown separately.

 A note to financial statements needs to be attached to balance sheet explaining the breakup of other current assets if possible. Hence, management has to be careful in doing so.

Further, the audit concept of materiality may be imposed in this scenario whether they need to be identifiable. This would depend on the nature and size of assets under other current assets.

What is inventories profit

Businesses that deal with physical products will have inventory at some point during their operations if not always. Inventory is a term used to describe all tangible materials that businesses use to manufacture products for sale.

For businesses, it is one of the most important assets as it is the main reason for the revenues and profits that they generate, which also translates to an increase in the wealth of owners.

There are different methods to value inventory. The first method that businesses use is known as the First-In, First-Out (FIFO) method. In this method, they value inventory based on the cost of the earliest purchases.

Businesses can also value inventory using the weighted average method using the average cost of purchases. Finally, they can also use the Last-In, First-Out (LIFO) method of inventory valuation, where they value inventory based on the cost of the latest purchase. However, using the LIFO method may be prohibited under some accounting laws.

Types of Inventory

Businesses can categorize inventory into three main types. The first type is raw material. The raw material of a business consists of unprocessed material. These are materials that it further uses in the production process to make finished goods.

Examples of raw material include wood for furniture makers, crude oil for refineries, chemicals for pharmaceutical companies, etc.

The next categorization of inventory is work-in-progress. Work-in-progress is a term used to describe inventory that has entered the production process of business but has not left it.

In other words, work-in-progress is the inventory that is partially finished and still needs work to convert into finished goods. Examples of work-in-progress include molten aluminum for steel manufacturers, which still needs further work to become sellable.

The last categorization of inventory is finished goods. Finished goods consist of goods that are in their finished form and readily available for sale. These are goods obtained after raw materials go through the work-in-progress phase. Examples of finished goods include any products that consumers buy from a business.

The types of inventories that businesses use will depend on their nature. All businesses that deal with physical products will have finished goods but may not have raw materials or work-in-progress inventory. For instance, retailers purchase products and do not need to process them further to sell them.

Therefore, for them, raw material and work-in-progress inventory may not exist. Similarly, the type of inventory will also be different for different types of businesses. For example, the finished goods of one business may be raw materials for another.

Inventory Profit

A concept that applies to inventory is inventory profit. Inventory profit is the increase or appreciation in the value of an item classified in inventory for some time. Regardless of which type of inventory it is or the inventory valuation method used, inventory may be subject to an appreciation in value.

For example, a business holds inventory that cost $50, the market value of which has risen to $75. The $25 difference in the cost of the inventory and its market value is known as inventory profit.

Inventory profit can generate due to two main reasons. The first reason for it is inflation. Inflation occurs when the value of the currency in a country decreases, thus, decreasing the purchasing power of the currency.

When the purchasing power of currency declines, the prices of products in the country goes up. Inventory profit due to inflation mainly occurs when a business uses the FIFO valuation of inventory. In FIFO valuation, the cost of the oldest inventory will be the lowest and will encounter a higher profit due to inflation.

The second reason for inventory profit is appreciation in the value of inventory. Appreciation mainly occurs due to factors other than inflation, for example, market speculation. Businesses that hold a high amount of inventory commonly experience appreciation of inventory.

Some businesses base their operations around inventory profit due to appreciation in value, buying inventory when it is at a lower price, and selling it when its value appreciates.

For a well-managed inventory system, inventory profit is rare because inventory turnover should be fairly regular. When a business can regularly turn over its inventory, it will not experience any inventory profit. Inventory profit mostly occurs for businesses with lower inventory turnover.

However, as mentioned above, some businesses can still profit due to it. Similarly, for businesses that face the risk of obsolescence of inventory, inventory loss due to impairment will be more common, the longer they hold on to it. Overall, inventory profit is very rare, and only specific industries may experience it.

Businesses do not record inventory profit in their books of accounts when it occurs. That is because accounting rules do not permit businesses to record inventory profit. Instead, when a business sells its inventory, its gross profit increases due to inventory profit.

Therefore, businesses do not adjust the accounts at the time of profit. That is different from inventory loss due to impairment, where a business has to record it straight away.

Conclusion

Inventory consists of physical stock that a business holds and uses in its daily operations to generate revenues and profits. The business can use different valuation methods for its inventory and can also classify the inventory into different categories based on the completion level.

Sometimes, the value of inventory can increase when held in a business, known as inventory profit. Inventory profit can occur due to inflation or appreciation in value. There is no accounting treatment of inventory profit.

How to organize inventory for small businesses?

Inventory management

Inventory management is the efficient mechanism of ordering, storing, and use of the company’s inventory. The process includes the management of raw materials, components as well as finished goods. Further, the management of warehoused products and work in process items also fall under efficient inventory management.

Inventory management helps to know when to re-stock inventory, what amounts to purchase or produce, what price the products can be sold as well as the timing of sales to be made.

How to organize Inventory for small businesses?

Small businesses need to be cost-effective in the selection of various methods of inventory management. Here are the ways small businesses can use to organize their inventory:

1) Managing purchase orders

Small businesses shall start with creating and submitting accurate purchase orders. Purchase orders are used for the requisition of raw materials or goods to make resale. Managing purchase orders helps in tracking the movement of stock purchase efficiently to placement and payment of bills.

Purchase orders management helps the owners to estimate the cash flows of the business and also the need to re-stock the inventory levels. The stock re-order alerts can also tell which items are sold fast and slow and which needs refilling or restocking early.

2) Organizing vendor data

Small businesses need to set up stock and vendor information in their software or daily books. They can use excel sheets however they need to manually organize their spreadsheet. They need to organize data using point of sale mechanism.

They need to record each product’s information along with subsequent vendor details. The various details that need to depicted are product name, a short description of the product, product category, sizes, regular selling price, reorder quantities, details of the package, etc.

Using Point of sale mechanism helps to keep product details organized and in real-time. Further, it helps to track various post sales aspects such as vendor billing information, payment terms and contact of vendor.

3) Tagging and Labelling inventory

This is the step when the inventory comes in the hands of small businesses. This means managing the products on your hand. Tagging means allocating the prices and affixing price tags while product label displays mean using bar code labels, tracking the inventory to speed checking out i.e. selling the product.

The use of good allocation of time to tag and labeling of inventory helps in making quick checkout of the product. The point of sale mechanism emphasizes the use of bar code scanners. These scanners also come with the function of effective labeling and scanning.

ted, labels can be affixed directly to product packaging or attached to hang tags. Some inventory might even arrive prelabeled with manufacturer’s bar codes, which you can also track in your POS. In that case, your job is easy. You can just add a price label.

4) Physically counting inventory levels

This is a very time-consuming task and excessively mundane. However, this process is a must for small businesses. All the irregularities and reconciliations can be easily solved through physical verification and counting of inventories. For tax purchases, annual counting is a must and done at the end of the fiscal year.

Doing physical counts helps to reduce shortages, displacement, and errors in receipt of stocks. To catch these mistakes, counts should be done in a smaller time period. This can include spot counts at the time of receipt of the product from the vendor.

While stock count should be started with inventory in hand, spot counts should be matched to invoice or purchase orders.

POS mechanism can used by scanning the items and it can be nearly as useful as physical counting. However, when shortages are found, one should resort to physical counting.

5) Reconciliation of differences in inventory

After the physical counting of stocks, the differences if any shall be reconciled. This can be done by following the procedure of reconciliation. The first step would be to identify the discrepancy in counting. This can be due to inventory missing due to theft, damaged, and not reported and stock recorded as received but not actually received.

In a few cases, it can be just due to reasons owing to wrong labeling. If reasons cannot be known, the stock sheet needs to be adjusted to reflect physical balance in hand. After the adjustment in the books, the difference in any shall be accounted for loss in inventory as inventory shrinkage.

The small businesses shall carefully look if any human error has occurred intentionally or unintentionally. Further, small businesses can use various security features like access policy to stock and locking systems in order to reduce theft of stocks done intentionally.

How do inventories affect the costs of goods sold?

Inventory is a current asset appearing in the balance sheet under the head current asset as well as a major item of the income statement.

Inventories are goods held for sale in the ordinary course of business that can help the management of the company to control and improve the business profitability and operate efficiently.

By nature, the cost of goods sold is an expense and the main component of the income statement.

Cost of goods sold can be calculated using the following formula;

COST OF SALE

                  Opening Stock                        XXX

Add:         Purchases                              XXX

Less:        Closing Stock              (XXX)

COGS                                                 XXX

There are several impacts of inventory on the cost of goods sold including Purchase and production cost of inventory plays an important role in recognizing gross profit for the period.

The figure for gross profit is achieved by deducting the cost of sale from net sales during the year.

An increase in closing inventory decreases the amount of cost of goods sold and subsequently increases gross profit.

Similarly, another impact is the difference in valuation. Inventories are measured using these three methods i.e. FIFO (first in first out) LIFO (last in first out) or weighted average cost method.

Based on these methods closing stock for the period is determined which gives different results.

Because when costs of inventories are not uniform either due to price fluctuation or inflation the choice of inventory method may either increase or decrease the value of the closing stock which increases or decreases the cost of goods sold during the year.

Inventory directly affects the cost of goods sold during the year in a number of ways either opening inventory of the current period belongs to last year closing inventory or closing inventory of the current period.

But the main causes of the cost of goods sold the account to increase or decrease is as follow,

Opening inventory

The opening inventory for the current period is the stock leftover from last year means items of goods that are not sold during the previous year.

Every organization wants to sell its opening inventory as soon as possible because there is a risk of obsolescence or deterioration that’s why the first items of every cost of sale account show opening stock.

An overstated amount of opening stock increases the amount of cost of sales significantly and vice versa.

Closing inventory

Similarly closing stock represents the items that are not yet sold at the end of the period.

When a closing stock is wrongly calculated say overstated it lowers the cost of goods sold and increases gross profit for the year.

On the other hand for an understated amount of closing stock when adjustment entry is made to remove the effect of extra stock it increases the cost of sale directly which increases the amount of cost of goods sold significantly and ultimately decreases the profitability of the company.

Another impact of inventory on the cost of sale is their physical obsolescence, deterioration, theft, shortage or decline in prices.

These items may not be able to sell at their original selling price that’s why they are carried at net realizable value ( NRV) in this case a reduction in price is charged to the cost of goods sold thus reducing the value of closing stock and increases the gross profit.

How are inventories reported on financial statements?

Financial Statements:

According to the international accounting standards and generally accepted accounting principles, every entity is supposed to prepare annual financial statements including the following:

These statements or reports are made in order to provide a clear understanding of how the business is performing financially so far.

It includes and reports each and every transaction that has occurred throughout the year.

After the preparation of financial statements by the financial department, an audit firm is hired that audits all the statements and makes sure it shows the true and fair view of the business. One of the major line items of financial statements is the inventory.

What is inventory?

Inventory which is also known as stock are the goods or commodities that is sold by the company for trading purposes. Inventory is held by the entity in the warehouses with the ultimate goal of reselling them.

These are current assets since inventories have a useful life of less than a year, the owner holds the risks and rewards of the goods and has a right to transfer these goods to anyone he wants.

At the end of each year an inventory count is done at the warehouse to calculate the amount of closing inventory i.e. how much inventory is still left at the warehouse and is not sold.

It is treated as a current asset on the financial statements and also makes a part of cost of goods sold.

Inventory on income statement:

The formula to calculate profit is Revenue – Cost and similar is the format of income statement.

It reports the annual turnover first, the amount of which is extracted from the sales ledger.

As per IAS 01, the gross profit and net profit shall be distinctly reported. Hence the cost of goods sold is deducted from the sales in order to calculate the gross profit.

Revenue – Cost of Goods Sold = Gross Profit

The operating expenses are then deducted from the gross profit with the aim of arriving at the net profit.

In this article, since we are talking about the inventory, we will discuss the cost of goods sold only. The formula to calculate cost of sales is as follows:

Opening Inventory + Purchases – Closing Inventory

The opening inventory is the closing inventory of the preceding year and the amount can be extracted from previous financial statements.

The purchases amount is taken from the purchase ledger while the closing inventory is calculated at the year end.

For example, if the accounting period ends at 31st December, the inventory count is done at 31st December each year. These are valued at lower of cost or NRV as per IAS 2.

Net realizable value is the difference between the selling price at which the damaged goods can be sold and any costs incurred in order to sell the good. The cost of goods sold is then deducted from the revenue amount.

This means that the closing inventory is indirectly added to the revenue in order to calculate the net profit.

Inventory on Balance Sheet:

Closing inventory is classified as a current asset since it has a useful life of less than a year and is a tangible good from which future economic benefits are expected.

The assets are reported in the order of liquidity on the balance sheet. The least-liquid item is reported the foremost which is the inventory whereas cash and bank are reported as the last current asset.

The closing inventory is reported at its cost or net realizable value, whichever is lower.

Inventory on statement of cash flow:

Change in closing inventory is adjusted in the operating activities section of the cash flow statement.

Working capital changes are reported under the operating profit for the year with the aim of achieving net cash flow from operating activities.

An increase in closing inventory is deducted from the cash flow statement since cash is paid for purchases but no cash has been received against such purchases which results in a decrease in cash flow.

Similarly, a decrease in closing inventory is added to the operating profit in operating activities section of the cash flow statement.Inventory on statement of changes in equity: There is no impact of inventory on statement of retained earnings.

Periodic Inventory System Vs Perpetual Inventory System

Periodic Inventory System Vs Perpetual Inventory System is a distinctive technique used to follow the number of goods on hand. The more refined of the two is the perpetual system, however, it requires substantially more record-keeping to keep up.

The periodic system depends upon a physical count of the stock to decide the ending inventory, balance and the cost of the things sold, while the perpetual system monitors stock balances.

There are various differences between the two systems, which are as follows:

Periodic Inventory System Vs Perpetual Inventory System:

  • Computer systems: It is difficult to physically keep up the records for a perpetual inventory system since there might be a huge number of transactions at the unit level in each financial period. On the other hand, the simplicity of a periodic inventory system takes into consideration the utilization of manual record-keeping for extremely little inventories. On the other hand, the simplicity of a periodic inventory system takes into consideration the utilization of manual record-keeping for extremely little inventories.
  • Records: In Perpetual System, there are nonstop updates to either the general record or inventory record transactions happen. On the other hand, under a Periodic Inventory System, there is no expense of products sold record entry at all in a financial period until such time as there is a physical check, which is then used to determine the expense of goods sold.
  • Purchases: In Perpetual System, Inventory purchases are recorded in either the crude materials stock record (based on the idea of the purchase), while there is additionally a unit count entry into the individual record that is kept for each stock item. On the contrary, in the Perpetual Inventory, all purchases are recorded into a purchase asset account, and there are no individual stock records to which any unit-count data could be included.
  • Cost of merchandise sold: In the Perpetual system, there are persistent updates to the expense of products sold record as every deal is made. On the other hand, in the Periodic Inventory System, the expense of products sold is determined in a total amount toward the end of the bookkeeping period, by adding absolute buys to the starting stock and subtracting finishing stock. In the last case, this means it can be hard to get an exact expense of merchandise sold figures prior to the end of the bookkeeping period.

This list clarifies that the Perpetual Inventory system is immensely better than the Periodic Inventory System.

The primary situation where a periodic system may make sense is the point at which the measure of the stock is exceptionally little, and where you can outwardly review it with no specific requirement for more definite inventory records.

The Periodic system can also work admirably when the warehouse staff is inadequately prepared in the uses of a Perpetual Inventory System, since they may accidentally record stock transactions incorrectly in a Perpetual System.

Key Differences:

Periodic Inventory bookkeeping systems are more suitable for private ventures because of the cost of getting the staff and technology to help a Perpetual System. A business, for example, a vehicle vendor or art display, maybe more suited to the Periodic System because of the low sales volume and the simplicity of the following stock physically.

However, the absence of exact data about the expense of merchandise sold or stock balances during the periods when there has been no ongoing physical inventory check could prevent business choices.

Organizations with high deals volume and different retail outlets (like markets or drug stores) need perpetual inventory systems.

The innovative part of the perpetual inventory system has numerous focal points, for example, the capacity to more effectively distinguish stock related mistakes.

The perpetual system can demonstrate all transactions thoroughly at the individual unit level. In the perpetual system, directors can make the proper planning of purchasing with reasonable information on the number of products on hand in different areas.

Having a progressively precise following of inventory dimensions additionally gives a better method for checking issues, for example, burglary.