Businesses looking for a bookkeeper will come across many candidates in the market. However, they must choose the best candidate. There are some methods that businesses can follow to find a good bookkeeper. Though, they must understand the roles of a bookkeeper before finding a good one.
What do bookkeepers do?
Bookkeepers perform many different tasks within a business environment. Some of the tasks that bookkeepers carry out may include:
- Collecting source documents for business transaction and categorizing the transactions.
- Recording the transactions of a business in its accounting system.
- Reconciling bank statements with ledgers.
- Preparing financial statements.
- Tracking bills and invoices.
These are some of the main tasks that bookkeepers perform in business. These tasks can make a large portion of the bookkeeping system of a business. Therefore, businesses need to find a good bookkeeper that can perform these tasks effectively and efficiently.
How to find a good bookkeeper?
Finding a good bookkeeper can be a difficult task if a business does not know what to look for. Below is a list of requirements that businesses can use to check when trying to find a suitable candidate for their bookkeeping position.
Registration and qualification
The first thing that businesses need to know about bookkeepers is their registration and qualification. Registration refers to being registered with a professional body. In some jurisdictions, the law requires bookkeepers to be registered with to be able to offer their services.
Similarly, the qualification of bookkeepers is also important. Bookkeepers need to be qualified to handle all the responsibilities that come with their profession. Therefore, businesses need to check for these.
A good bookkeeper is someone who can provide benefits to a business through the quality of their work. However, they also must not cost the business more than their worth. Therefore, a good bookkeeper will have good rates for their services that all types of businesses can afford.
Most experienced bookkeepers will come at a very high rate for businesses while fresh bookkeepers will have lower rates. It is for a business to decide how much it can afford to pay them. Ultimately, a business must find a balance between cost and benefits when finding a good bookkeeper.
Like most other professions, there are constant changes in bookkeeping as well. These changes may be specific to industries that bookkeepers work in or may apply to all businesses. Either way, bookkeepers need to stay up-to-date on the latest changes in the field to work effectively.
Businesses looking for bookkeepers must look for candidates that are not only up-to-date on the latest changes but also intend to continue their professional development. After all, if a bookkeeper cannot keep up with the latest changes, the business can face penalties for it.
Familiarity with industry
Bookkeepers can work for all types of business, but that doesn’t mean they will be effective in all of them. Bookkeepers need to understand the requirements of bookkeeping for specific industries. This requires to be familiar with the specific rules and regulations of the industries they work in.
Therefore, businesses looking for good bookkeepers should ensure that the bookkeeper they choose must be familiar with their industry requirements.
Communication with clients
For bookkeepers, processing the transactions of a business and recording them is only one part of their jobs. Bookkeepers also need to communicate regularly with the business they are working with. They also need to be effective in their communication to not only get their message through but also do it clearly and concisely.
The type of communication channel they use may also be important for some businesses. For example, some businesses will prefer written communications through email while some may prefer to have conversations with them. Therefore, businesses must choose bookkeepers that fulfil their communication requirements.
Delivery and response times
Sometimes bookkeepers may deal with more than one client at the same time. This means that they will have to manage their time between two clients or businesses. Therefore, businesses must consider the delivery and response times of bookkeepers.
A good bookkeeper will give each client enough time and resolve their issues within time. On the other hand, sometimes bookkeepers will only handle a single client or work only for them. In these cases, bookkeepers also need to manage their time and meet deadline requirements of the business.
A business can choose many different candidates for its bookkeeping position. However, it doesn’t mean they will all be good. To find good bookkeepers, the business must understand what they do. Similarly, it must check if they fulfil some requirements. These may include them having a registration and qualification.
Similarly, they must also be costly for the business. The business may also need to consider their continuous development. Bookkeepers also need to be familiar with specific industry standards and rules. Finally, the business must also consider their communication channels and response times.