The best farm accounting software should allow you to effectively organize costing to measure profit and loss per farm unit.
It should also monitor inventories, capital equipment activities, earnings, and another spending.
While many accounting software packages are sturdy and suitable for various sectors, some are particularly suited to the farming industry.
Why Is It Important to Keep Track of Accounting For Farm and Agricultural Companies?
It’s critical to keep detailed records of everything that goes on to run an agricultural business effectively. Farm owners need to make informed decisions and prepare for the future by:
- Projecting income and expense based on prior experience
- Knowing what they own and owe
Therefore, guiding principles for accurate recording and collaborating with your accountant are essential if you want to succeed in this endeavor.
The truth is an accounting software program for farm businesses may reduce some of the stress, but selecting the appropriate one for your needs is critical.
This post provides an overview of the top farm accounting software worth considering. You can compare their features and costs to choose the one that best meets your needs.
1. FreshBooks ($15 – $50 Per Month & Quotation Based)
FreshBooks is cloud-based accounting software operated by 2ndSite Inc. Over 30 million clients have used the app’s services since its launch, making it a useful tool for freelancers and SME owners.
To help your farming business and stakeholders monitor credit and debit card transactions effortlessly, FreshBooks offers unique solutions to business accounting issues, including quick invoicing and automated bills.
You will be alerted when your client opens the invoice, preventing any discrepancies in payment and receipt of the invoice. This is an excellent chance for you to expand your agricultural enterprise.
Key Features:
- Accounting, invoicing & taxes reports
- Expense, payments & time tracking
- Farming project management
- Have mobile & desktop apps.
Pros:
- Ground-breaking accounting solution for SMEs
- Automated bills and recurring payments
- Handy invoice-to-payment process
- Optimize all-in-one expense & time tracking
- Customizable reporting for an agricultural company.
Cons:
- High software costs when adding more clients
- Does not let users bill a flat rate for certain projects
- Separate time-billing from time tracking.
2. FreeAgent ($10 – $20 Per Month)
FreeAgent is a cloud accounting software that simplifies agricultural business owners’ complex issues. Its customizable dashboards allow you to control due dates and comprehend your cash flow in real-time.
Using this app, you can easily transfer money from one account to another. The tool provides numerous accounting services, including estimates, invoicing, and time tracking.
Since the app includes all the accounting capabilities you need, your small farm business will be on the road to success. Hence, you can make better-informed decisions and forecasts about your agricultural business.
Key Features:
- P&L statements for farm business
- Expense tracking & timesheet reporting
- Automated bank feeds
- Customizable invoices, estimates, & sales taxes reports with multi-currency
- Integrated with Paypal, Stripe, and Gocardless
- Have mobile and desktop apps.
Pros:
- Can send recurring invoices to farmers
- Advanced accounts payable management
- Users can examine their financial position conveniently
- Intuitive configurations.
Cons:
- Not friendly for beginners.
- Occasionally confuse users in categorizing transactions.
3. Invoiced ($100 – $500 Per Month)
Invoiced is a cloud-based invoice automation software. Recurring revenue or billing a handful of clients? Invoices can help you free up your time to focus on other innovative activities.
An easy-to-navigate interface allows farming business owners to adopt many settings and customizations.
Customers can choose from many alternative payment methods and automatically make repeat purchases.
You don’t have to move between applications while using Invoiced because it interfaces with Xero and Quickbooks, among others.
Key Features:
- Accounts receivable & ACH payment processing
- Billing, invoicing, discounting, & collections management
- Online payments for your farm business
- Self-service portal
- Subscription plan management
- Analytics tracking your agricultural industry
- Have a desktop app.
Pros:
- The quick payment clearing process
- Easy-to-monitor recurring billing
- Potential to grow more income with flexible payment plans
- Electronic Invoice Presentment and Payment (EIPP) exposes simple and secure online transactions.
Cons:
- Certain features are frequently deleted and never re-added. Ex: Monthly Recurring Revenues
- Smaller businesses with lower profit margins may not be able to afford this software
- No mobile app.
4. NetSuite ERP ($999 – $3,000 Per Month)
NetSuite ERP is built to make farming or agriculture business accounting easier and more contented. When managing the market dynamics of your products rapidly and cost-effectively, this cloud software is a must-have for farmers of all sizes.
Its significant feature is the ability to pay by electronic funds transfer (EFT) since it matches the vendor invoice, receipt, and purchase order.
ERP and CRM, e-commerce, and professional services automation are all integrated (PSA) as a part of the NetSuite family. Likewise, third-party app integrations like eBay and Dell Boomi are also available.
Key Features:
- Audit trail visibility
- Billing, invoicing, & tax management
- Core HRIS & payroll services
- Flexible financial planning
- Integrated process workflow
- Revenue recognition management
- Shipping & fulfillment of farming inventories
- Have a mobile app.
Pros:
- Pay bills via EFT
- Automate end-to-end accounts receivable process
- Let you draft earnings with financial calculators to compare the budget with actual spending.
Cons:
- Pricey even for its basic features.
- Difficulty setting up your desired features without a professional training session for software usage.
- Below-par customer service
- No desktop app.
5. Paramount WorkPlace (Quotation Based)
Paramount WorkPlace is superb cloud software for implementing and enhancing web and mobile procurement procedures for small, medium, and big businesses.
It can accommodate many users, depending on the workload. The tool is used by organizations, including farming, agriculture, pharmaceutical, and many more, including the governmental sectors.
Approval regulations, deviation detection, and other agricultural policies are made easier with your farming business’s pre-defined and ad-hoc approval processes.
Automated invoice recording and computer vision processing can help you change your operation into a paperless workflow.
Key Features:
- Budgeting, invoicing, tax, & check approval engine
- Audit reporting with workflow approvals
- Multi-currency & multi-language
- Farm or agricultural project, labor cost, inventory, and materials tracking
- Requisition status monitoring & ad hoc approvals
- Supplier & vendor contract management
- Secure RFQ portal
- Have a mobile app.
Pros:
- Inspect the farm company’s data impeccably
- Cost-effective production process
- A streamlined onboarding process for procurement employees
- Integrate your ERP in real-time.
Cons:
- Duplicate credit card transactions continue to occur in the system
- Limitations on approval notification
- No desktop app.
6. QuickBooks Online ($17 – $36 Per Month)
You can access your financial information from any location thanks to QuickBooks Online’s integration of all the essential accounting tools.
With the help of this cloud-based software, you can quickly do basic accounting activities for your agricultural company while freeing up more time to handle other crucial business issues.
Key Features:
- Synchronization of banking information
- Prepare yourself for tax time by compiling your expenses in one location.
- The ability to share documents across multiple devices
- Mobile receipt capture allows you to capture although you are at your farm site
- Actionable insights
- The mobile application is available to download.
Pros:
- Integrates with plenty of other farm management software
- Provides accurate and detailed accounting information
- Finding and correcting errors is simple
- Easy to keep track of all of your spending, invoices, and client information in one place.
Cons:
- Pricey for startup businesses
- Some of the bank import processes create duplicate entries.
- The desktop app is not ready to use.
7. Zoho Expense ($0 – $8 Per Month)
Zoho Expenditure helps out your expense management more effortlessly. This cloud-based program allows farmers to automatically collect cost reports and update the database with a single click.
When it comes to documenting receipts and credit card transactions, it has an auto-scan capability that makes the process much easier.
Key Features:
- Mobile Receipt Upload and Auto Scan receipts
- Integration with Zoho Books and Zoho CRM
- Import card transactions
- Mileage tracking allows you to auto-calculate your mileage expenses.
- Multi-currency expensing
- Mobile and desktop apps are all available.
Pros:
- Upload all of the agricultural expenditure information to the platform
- may delegate authority to approve expenditure reports on your behalf
- Can set your expense standard and make sure they are paid under the guideline
- Spending is segregated and categorized, and taxes and fees are computed separately
Cons:
- Limited templates and customization for the PDF report making.
- Learn a lot of it yourself, and it can be time-consuming to set up.
8. A2X ($19 – $139 Per Month)
E-commerce transactions are sent immediately to a cloud-based solution known as”A2X”. This saves you time by eliminating the need to constantly record sales and financial information in the books.
When your platform and bank accounts are linked via A2X, discovering discrepancies is simple. It gives protection and security and allows you to manage your farms and agricultural company confidently.
Key Features:
- Connects directly to the e-commerce platform
- Map transactions to the account you want in the general ledger.
- Reconcile your books quickly and easily.
- Generates custom reports for your multi-channel customers.
Pros:
- Transferring financial data quickly and correctly while maintaining simplicity and being free of errors
- Automates best practice eCommerce accounting for farm and agricultural company
- Cost-effective and makes sure that your financial information is correct.
Cons:
- There is a restriction to the number of markets accessed via the subscription; therefore, you can’t access Europe or the United States.
- Does not support any devices.
9. PayEm (Quotation Based)
PayEm is a cloud-based solution for automating and connecting non-payroll expenditures in more than 200 countries with 130 currencies. This software minimizes human error and improves your time and money efficiency by taking the edge off manual data coding.
PayEm may be a lifesaver for farm company owners who don’t have the time or the patience to keep up with the fine details of their operations.
Key Features:
- Real-time monitoring of spending and approval of requests for money
- Request-to-approve process using ERP and accounting applications
- Receive and pay for requests and invoices in any currency.
- Accessible for both desktop and mobile apps.
Pros:
- Do financial enterprises in accordance with your budget regulations and limits.
- PayEm’s existing feature allows you to streamline vendor payments and handle subscriptions.
- Manage all corporate vendor budgets and have a better sight of your managing finance
- The user interface is simple and easy to understand.
Cons:
- Challenging to depend only on PayEm as a payment method since certain merchants do not support the cards.
- You may have trouble with the exchange rates, yet a support team can help you.
10. AvidXchange (Quotation Based)
AvidXchange is accounting software that builds with the latest cloud-based system. It has features that automate PO, AR, AP, payment processing, API integrations, and many more for farm and agricultural companies. Other than that, this software is trusted by many big corporates in the US, with over 6,000 software subscriptions.
Any farm and agricultural companies will need AvidXchange once they want to update their accounting system from a traditional one to a cloud solution.
Key Features:
- Helps users monitor cash flow, general ledger, AP, and AR
- Customizes reports and invoices
- Schedules payment and time-tracking
- Maintains and authorizes workflow
- Comes in multi-payment options
- Invoice management
- Generates professional PO.
Pros:
- Do not require a lot of instruction to use
- Comes in a simple installment
- Reduces all errors with an automated data entry
- Schedules to notify recurring billing and expenses
- Cuts down on fraud payment with authentications.
Cons:
- Software integration could take a longer time
- Both mobile and desktop apps are not available
- A mobile app is not available for download yet.
11. DocuPhase (Quotation Based)
DocuPhase is a cloud-based software streamlining farm and agricultural business’s daily operations. Users can integrate Workflow, Forms, and OCR platforms to facilitate all the operational processes in the business.
On top of that, the platform is built with high security and algorithmic system, which enables numerous integrations, accounting and tax processes, and customizable solutions.
Key Features:
- Users can automate workflow, AP, and AR for daily operations
- Store documents safely on the cloud
- Validate and extract data with OCR tech
- Automatically billing customers with schedule tracking
- Comes in drag and drop function
- ERP integration, such as QuickBooks, NetSuite, Microsoft Dynamics, etc.
Pros:
- Automated documentation
- Minimizes manual data entry
- Accurate data synchronization
- All in one software, allowing users to stay on top performance
- The software is only available for download on desktop apps.
Cons:
- Loading large files may take some time
- The mobile app is not supported yet.
12. Sage Business Cloud Accounting ($12 – $33 Per Month)
Sage Business Cloud Accounting is a cloud accounting solution that is designed for farm and agricultural companies. Users will obtain a whole farm picture and work priority from livestock inventory management to cash flows with the software. In addition, farmers can find out how the ranch is doing financially in real-time while spending less time manually entering data.
Besides, through cash flow forecasts and reporting, farms can receive a precise, real-time snapshot of their business finances, maintain a record of the farm inventory, manage taxes and VAT with ease, fully focus on the farm operation, and review livestock and finances from anywhere.
Key Features:
- Automated admin that saves up time for bank transactions and real-time collaboration with accountants
- Users can view real-time finances
- Fully control over equipment and other machinery
- Cut down on stress regarding tax compliance with greater accuracy
- Invoicing is automated and professional
- Freely design reports at any preferred styles and layouts.
Pros:
- Farmers can still manage the business while off the field
- Dashboards are easy to navigate
- Users can download and use the software on both mobile and desktop apps
- Features an array of functions related to farms.
Cons:
- The software is quite complex.
13. Trolley ($49 – $199 Per Month)
Trolley is a cloud-based accounting software specializing in farm and agricultural company payment systems. It allows farm owners or corporates to transfer money to over 200 different nations and locations. This software is ideal for large to medium-sized farm enterprises since it enables automatic payout customization and management, allowing clients to trace each transaction’s status simply.
Additionally, Trolley is intended to facilitate tax compliance. This cloud-based solution is used by farm businesses to gather and fill IRS-required tax forms.
Users can also generate tax identification numbers (TINs) and annual reports on the platform. And the tax regulations are frequently and automatically updated for a better user experience.
Key Features:
- A pay feature will help integrate, communicate, and comply with API and the platform effortlessly
- Also provides ERP and accounting integrations
- Real-time payment recording
- Enables automatic communication
- Comply with foreign banking and tax reporting
- Approval workflows are customizable
Pros:
- Offers flat-fee price
- Vigorous API integration and automation
- Can reconcile on a single platform
- Effective control over payment receivers.
Cons:
- Not able to track payment’s status being sent to client accounts
- The software does not support mobile and desktop apps.
14. Zoho Books ($0 – $275 Per Month)
Zoho Books is another cloud-based accounting software that suits perfectly for farm start-up businesses. It is an easy-to-use application that will assist users in managing their money and cash flow.
It is an easy-to-use application that will assist users in managing their money and cash flow. Additionally, Trolley streamlines the process of issuing invoices and obtaining money from customers.
Besides, the software will assist firms in managing clients and suppliers with payment information storage.
Key Features:
- Users can generate professional invoices
- Features a clear view of inventory management
- Keep track of client portals and expenses
- Earns money quicker with credit card payments
- Workflows are automated
Pros:
- Most reliable software for farm business
- Reliable support teams
- Reports are simple
- Mobiles and desktops are available for download.
Cons:
- Processing time takes time.
15. Rossum (Quotation Based)
Rossum is a cloud-based software that acts as a one-stop platform created to streamline commercial documentation for farm and agricultural companies. The software may assist staff in saving time by gathering files from numerous sources and storing them in an Intelligent Inbox, which acts as a feed for transactions. Then, they can filter and reject any duplicated documents.
Moreover, the software also allows for customization, which means that users can input processing rules to manage the many different kinds of data.
On top of that, these smart tools help your farm company sort business paperwork and communications.
Key Features:
- It may be customized by adding other extensions
- Automates difficult document production and data collection
- Data extraction is adjustable to layouts
- The manual review will be spent in a lesser time
- Comes with a built-in extension that reduces manual work.
Pros:
- Excellent portal for processing monitoring and simple API connectivity
- Exceptional customer support
- Improves data effectiveness and reliability
- Saves a lot of time on manual work
- The system is only available on desktop apps.
Cons:
- Separates data from receipts.
Buying Guides To Choose The Best Accounting Software For Farm and Agricultural Company
If you run a ranch, farm, or another agricultural business, you require accounting software with more features than a simple and traditional system.
Software for Farming and Agriculture Must Have The Following Features
Management of Warehouse
Inventory management is a common feature that every accounting software for farm and agricultural companies should have as farmers need this function to manage chemicals, fertilizers, equipment, packaging, seeds, and so forth.
Inventory Control For Crops And Animals
The accounting software better features data tracking on inventory controls. These include fertilizers, livestock birth weights, planted seeds, and many others. As a result, PTI compliance will be supported.
Calendar for Animals and Crops Growing and Breeding
Since agriculture is a seasonal industry, which relies on a heavily specific time for crop and animal growth, farmers and agriculture businesses need intelligent software to alert and keep up the schedule.
Therefore, accounting software for farm and agricultural companies needs to have this feature.
Buyer Type
Small Farming Producers
To accommodate more advanced agricultural operations such as product management, forecasting, and ratio analysis, small farming producers are modernizing foundational systems similar to QuickBooks.
Furthermore, companies’ technologies will be required to upgrade when farms and agricultural organizations reach a particular size and demand enhanced capabilities for expansion.
Premium-Brand Buyers
These customers are looking for software that can be used for a particular task. Moreover, premium-brand customers could be more interested in purchasing a solution that specializes in comprehensive functionality as opposed to a complete financial solution.
Commercial Clients
These purchasers include farms and agricultural enterprises that prefer a comprehensive enterprise resource planning (ERP) system for a huge operation. In most cases, seamless integration is their priority over particular functionality.
